November 9, 2026 | By Sheila Crawford, Director of HR Consulting
If your organization uses E-Verify, here’s a date to put on your calendar now: January 8, 2027. That’s the deadline to download your Historical Records Report before USCIS disposes of older case records. On January 11, 2027, USCIS will delete records for any E-Verify cases last updated on or before December 31, 2016, which covers anything more than 10 years old.
Why Does This Matter?
E-Verify users have extra recordkeeping duties. You’re required to keep copies of the documents used for Form I-9 and to record the E-Verify case verification number on each I-9 (or attach the case result page). If those steps were missed along the way, the E-Verify system has been your backup. Without these records, it could be hard to show that an employee was properly verified, or to respond to an audit, investigation, or request for historical information. That risk is higher if account access has changed hands between management teams over the years.
What to Do
Download your Historical Records Report (instructions here) and store it with your I-9s before the January 8, 2027 deadline. It’s also a good time to review your Form I-9s and ensure everything is in order.
Are Your E-Verify Records Up to Date?
With important record retention deadlines approaching, now is a good time to review your E-Verify records and Form I-9 practices. Triumph HR can help you navigate compliance requirements, identify potential gaps, and ensure your recordkeeping processes are on track.